Responses

Overview

The "Responses" tab in the Participant Management module allows you to view and analyze all survey responses submitted by participants. You can filter responses by survey key and date range, and export the data for further analysis.

Responses overview

Filtering Responses

Survey Key

Select a survey from the "Survey Key" dropdown to view responses for that specific survey (e.g., PDiff, EMfoto).

Date Filter

Use the date filter toggle to filter responses by submission date:

Enable the "Use date filter" toggle in the top-right corner
Set the date range:
- Later than: Select the start date to show responses submitted after this date
- Earlier than: Select the end date to show responses submitted before this date
The table will automatically update to show only responses within the selected date range

Responses Table

The responses table displays detailed information for each survey submission:

ID: Unique identifier for the response
participantID: ID of the participant who submitted the response
version: Survey version number (e.g., 22-10-1)
opened: Date and time when the survey was opened by the participant
submitted: Date and time when the survey was submitted
arrived: Timestamp when the response was received by the system
language: Language in which the survey was completed (e.g., nl)
engineVersion: Version of the survey engine used (e.g., ^1.2.1)
session: Session identifier
Age: Age value from the response
D1, D2, D3, D4...: Individual survey question responses (column names depend on the questions included in the survey and their formats)

The table shows all response data including meta information based on the selected survey.

Response Formats by Question Type

The format of responses in the table varies depending on the question type used in the survey:

Columns: 1 column per question (additional columns if options have input fields)
Column name: Question key (e.g., SCG1)
Format: The key of the selected answer option (e.g., o1, o2, o3)

Additional input fields: If an answer option includes a text or number input field, an additional column is created with the name: Question key + - + option key (e.g., SCG1-o1, SCG1-o2). The format follows the input type (text string or number).

Multiple Choice

Columns: Multiple columns - one for each answer option (additional columns if options have input fields)
Column name: Question key + - + option index (e.g., MCG1-0, MCG1-1, MCG1-2)
Format: TRUE for selected options, FALSE for unselected options

Additional input fields: If an answer option includes a text or number input field, an additional column is created with the name: Question key + - + option key + -open (e.g., MCG1-0-open, MCG1-1-open). The format follows the input type (text string or number).

Text Input

Columns: 1 column per question
Column name: Question key (e.g., TextInput1)
Format: The entered text as a string (e.g., I am a text response)

Date Input

Columns: 1 column per question
Column name: Question key (e.g., DateInput)
Format: Date as timestamp (e.g., 1673478000)

Number Input

Columns: 1 column per question
Column name: Question key (e.g., Age, NumberInput)
Format: The entered number value (e.g., 25, 3.14)

Slider

Columns: 1 column per question
Column name: Question key (e.g., Slider1, Rating)
Format: The selected number from the slider range

Single Choice and Bipolar Likert Array

Columns: One column per row of the array Column name: Question key + "-" + row key (e.g., LIKERT-row1, LIKERT-row2)
Format: The column key of the selected answer option for each row (e.g., col1, col2, col3)

Matrix Questions

Columns: One column for each combination of row and column
Column name: Question key + "-" + row key + "-" + column key (e.g., RMa-r1-c1, RMa-r1-c2, RMa-r2-c1)
Format: The entry of that cell depending on the input type (e.g., 3.14, I am a text response, TRUE)

Cloze Questions

Columns: Variable, depending on input types within the cloze question
Column name: Depends on the structure of the cloze question:

For multiple choice cloze: Multiple columns following the same rules as regular multiple choice questions - one column per option with Question key + - + option index (e.g., SCGCloze1-0, SCGCloze1-1), plus additional columns for input fields within options: Question key + - + input identifier (e.g., SCGCloze1-cloze1.textinput1)
For text-based cloze: Question key + - + input identifier for each blank/input field (e.g., CLZ-text, TextCloze-input1)

Format: Follows the format rules above based on the input type for each element:

Multiple choice selections: TRUE for selected options, FALSE for unselected options
Text inputs: Text string
Number inputs: Number value
Other input types: According to their respective format rules

Custom Questions

Columns: Variable, depending on the custom question design
Format: Follows the format rules above based on the input types used in the custom question

Exporting Response Data

Click the "Open Exporter" button in the top-right corner to export response data. This opens the "Export Survey Responses" page.

Export Options

The exporter provides multiple tabs for different export types:

Responses: Export survey response data
Survey Info: Export survey metadata and structure
Confidential Responses: Export responses with confidential information
Daily Response Exports: Export responses grouped by day

Response Downloader

Configure the following options to export survey responses:

Survey key

Select the survey you want to export responses for from the dropdown menu (e.g., TESTEXAMPLE).

Date Range

From: Set the start date - responses from this date onwards will be included
Until: Set the end date - responses up to this date will be included

Export format

Choose from the following export formats:

CSV (wide): Export as CSV file with each response as a row and all questions as columns (wide format)
CSV (long): Export as CSV file in long format with question-response pairs
JSON: Export as JSON file

Key separator

Define a separator character used between item key, slot key, and optional suffix in exported column names (e.g., - produces column names like Q1-0, Q1-1).